Privacy Policy

365 Awards Privacy Policy

Our website (the "Site") is managed and operated by 365 Awards. By using our Site, you consent to the terms outlined in this Privacy Policy. This Privacy Policy complements the terms and conditions of our Site.

Purposes of Data Use

We use your information solely for handling nominations, processing enquiries, fulfilling orders, and keeping you informed about news, products and offers. This includes using your name and address for delivering products, your email for information provision, and sending you updates and news via email.

Protecting Your Privacy

Your privacy is our top priority. This Privacy Policy explains what personal information we may collect when you interact with us and how we store, manage, and protect this information.

The purpose of this Privacy Policy is to inform you about the collection and use of your personal data.

Personal Data We Collect

We collect only the data necessary to fulfill the purposes outlined in this Privacy Policy. We will not collect additional data beyond what is specified without notifying you first.

We collect the following types of personal data:

• How we use the collected data
• Who has access to the collected data
• Your rights as a Site user
• Our Site's cookie policy

We strive to keep you fully informed about your rights and how 365Awards uses your data. For example, we may need your name and address for order deliveries and your email address to send visual proofs of artwork as requested. Please review the following sections for more details. If you have any questions, feel free to contact us. As our business evolves, we will update this Privacy Policy and notify you of any significant changes. We encourage you to review it periodically.

GDPR Compliance

For users in the United Kingdom, we comply with the GDPR as outlined in the Data Protection Act 2018. For users in the European Union, we adhere to Regulation (EU) 2016/679 of the European Parliament and the Council, known as the General Data Protection Regulation (GDPR).

Your Rights as a User

Under the GDPR, you have the following rights:

• Right to be informed
• Right of access
• Right to rectification
• Right to erasure
• Right to restrict processing
• Right to data portability
• Right to object

No Third-Party Marketing

We value your privacy and assure you that we will not share your personal information with external parties for direct marketing or mailing purposes.

Data Controller

365 Awards is the data controller and can be reached at hello@365awards.co.uk

This Privacy Policy applies to 365 Awards, which is registered as the Data Controller with the Information Commissioner under the Data Protection Act 1998 and GDPR.

Data We Hold

The type of personal data we collect depends on the context. For example, requesting a sample requires a delivery address, while subscribing to our newsletter requires your email and name. The data we may collect includes your name, address, contact details, and preferences related to your orders.

Cookies

We use cookies to analyse visitor behavior on our site and enhance user experience. Clear GIFs or pixel tags help us understand usage patterns. We collect IP addresses for system administration and site usage auditing. We may also obtain additional information from other sources.

Cookie Policy

A cookie is a small file placed on your hard drive by a website to collect data about your browsing habits. You can be notified each time a cookie is sent or disable cookies entirely in your browser, though this may affect your user experience.

We use the following types of cookies:

1. Third-Party Cookies: Created by websites other than ours, such as Google Analytics, for legislative and reporting purposes.

Data Collection Methods

We collect data when you visit our website, make purchases online, create an account, order by phone, interact on social media, download our apps, contact us, participate in surveys, comment on products, or complete online forms.

Collected Data

When you visit and use our Site, data may be collected in an automatic or non-automatic way.

Legal Basis for Data Collection

For users in the EU, we collect and process personal data based on:

• Contractual obligations
• Legal compliance
• Legitimate interests
• Your consent in specific situations

Data Protection

We take reasonable measures to protect your personal data. However, as the Internet can sometimes be insecure, we cannot guarantee the security of your data beyond what is reasonably practical.

Your Rights

You can request a copy of your personal data, cease direct marketing, or stop processing your data if you withdraw consent. You can update your details through your online account preferences.

Data Retention

We retain personal data only as long as necessary to fulfill the purpose for which it was collected. You will be notified if your data is kept beyond this period.

Opting Out of Direct Marketing

To stop receiving direct marketing communications, use the 'unsubscribe' link in emails, update your preferences in your online account, or contact 365 Awards at hello@365awards.co.uk

Data Retention

We keep collected data only as long as needed, after which it is either deleted or anonymised for analysis and business planning.

Complaints

If you have concerns about how we process your personal data, contact us using the details provided. If your concerns are not resolved to your satisfaction, you may contact a supervisory authority or file a complaint directly via hello@365awards.co.uk

Data Sharing

We may share your data with our organisation or employees who need access to it for the purposes outlined. We will not sell or share your data with third parties except as required by law, legal proceedings, or in connection with a company sale.

Policy Updates

This Privacy Policy may be updated periodically to comply with legal requirements and reflect changes in our data collection practices. We will update the "Effective Date" at the bottom of this policy and recommend that you review it regularly. We may notify you of significant changes by email.

Access, Modify, Delete, or Challenge Data

To inquire about your personal data, its use, or to exercise your rights under the GDPR, please contact our data protection officer at hello@365awards.co.uk

Contact Information

For questions, concerns or complaints, you can contact our data protection officer at hello@365awards.co.uk

Effective Date

28th December 2024